Executive Assistant

Company Overview:

Sundew is a leading digital transformation firm with a 17-year legacy of excellence. As we continue to expand, we seek a dynamic and experienced Executive Assistant to support our management team and be a part of our administrative processes and enhance organizational efficiency.

Key Responsibilities:

Administrative Support:

• Provide high-level administrative support to the leadership team, managing calendars, scheduling meetings, and handling correspondence.
• Efficiently handle travel arrangements, expense reports, and other administrative tasks.

Communication Skills:

• Demonstrate excellent communication skills in both written and verbal interactions.
• This role involves regular interaction with key International clients and also the leadership team of our partner companies and customers.
• Act as a liaison between leadership and internal/external stakeholders, ensuring clear and effective communication.

Calendar Management:

• Proactively manage and organize complex calendars, prioritize appointments, and coordinate meetings to optimize executive's time.
• Expertise on communication platforms like SLACK.

Follow-up & Delegation:

• Implement a robust follow-up system to ensure timely responses to emails, requests, and action items.
• Monitor and track outstanding tasks, facilitating effective follow-through.
• Assist in delegation processes, ensuring tasks are assigned and completed efficiently.
• Streamline workflows and allocate resources effectively to support the executive team.

Research & Documentation:

• Conduct research on various topics as assigned, providing insightful and well-organized information to aid decision-making.
• Maintain meticulous documentation of meeting minutes, action items, and important correspondence.
• Collaborate with other teams to ensure documentation is organized and accessible.

Required Skill Sets:

• Proven experience as an executive assistant or in a similar role within the IT industry.
• Ability to communicate with International clients.
• Exceptional communication skills, both written and verbal.
• Hands-on experience with MS Office.
• Proficient in calendar management, with a keen eye for detail and organization.
• Strong follow-up and delegation skills to ensure tasks are completed efficiently.
• Ability to conduct thorough research and provide relevant insights.
• Familiarity with data handling and documentation.
• Tech-savvy with a good understanding of IT terminology will be an added advantage.

The Executive Assistant role plays a crucial part in supporting the leadership team and requires a candidate with strong organizational skills, effective communication, and the ability to handle multiple tasks with efficiency.

Sundew is an equal opportunity employer. 
We encourage candidates of all backgrounds to apply.